Agency time tracking software usually solves for utilisation: who is billable, how much, and where the hours went. TimeSubmit solves for the step after that: getting the hours signed off by whoever has to agree them, and turning what was agreed into an invoice without re-entering anything.
The shape of agency work
An agency bills for people's time against retainers and projects, often across several clients in the same week. The hours are the invoice, which makes the gap between "time was logged" and "time was agreed" the place where money goes missing.
Two things tend to go wrong there. Hours get invoiced that the client had not accepted, and the dispute arrives after the invoice. Or the sign-off happens over email and spreadsheets, and nobody can reconstruct six months later who approved what.
Structured timesheets, not a running timer
Consultants and account staff log hours against a project with the date, hours, billable status and a description on every entry, across multiple projects in a single submission. Someone working across four clients in a week files one timesheet, not four.
There is no running timer. If your team clocks in and out against a live timer, that is not this product's model, and a general-purpose tracker will suit you better.
Approval before anything is billed
Admins assign one or more approvers per project. A submitted timesheet follows a clear submit, review, approve or reject flow, with a reason required on rejection so a bounce-back explains itself.
The part with no equivalent in most agency tools is the approver role. Approvers have their own account and never see billing rates or invoice totals. For agencies that matters more than it does elsewhere, because the approver is frequently client-side: a marketing manager confirming the hours their account team worked. They need to agree the time. They do not need to see the rate card, and showing it to them is a commercial problem, not a permissions detail.
Approvers count towards your plan's seats like any other member. Approval workflows are on every plan, including the trial.
Invoicing from what was actually approved
Once a timesheet is approved, it becomes a PDF invoice directly, or several approved timesheets combine into one, which is useful when a retainer client wants a single monthly invoice covering several workstreams. Templates carry your logo, payment terms, tax details and bank details, and support seven currencies: GBP, USD, EUR, AUD, CAD, NZD and ZAR.
Because the invoice is built from approved hours rather than logged hours, the figure on it has already been agreed by the time it goes out. See invoicing.
Pricing for an agency
Practice is $39 a month for up to five members after a 60-day trial, capped at one admin, two consultants and two approvers. Core is $42 a month covering three members, then $14 for each additional, or $33 a month billed annually. Margin is $110 covering five, then $22 each. Enterprise starts at $800 billed annually covering 25 and is arranged through sales.
A ten-person agency on Core is $140 a month. Twenty-five people is $350. Adding a client, opening a project or raising an invoice does not change the bill, and the amount you invoice your own clients is not metered, which is not true of every tool in this category since 2026. Figures in USD, verified on 31 August 2026.
What TimeSubmit does not do
No running timer. No accounting integration, so invoices are PDFs that go into your accounting package separately. No expense tracking, no resource scheduling, no capacity planning, and no mobile app. If your agency runs on utilisation forecasting and resourcing boards, this is not that product.
Is TimeSubmit right for your agency?
It fits agencies where someone outside the delivery team has to agree the hours before they are billed, and where that person should not be looking at your rates. It fits less well if you track time loosely, invoice on a fixed retainer regardless of hours, or need resourcing and forecasting in the same tool.
If you are moving off a tool whose pricing changed this year, the Harvest comparison covers what that repricing actually did. Otherwise, see pricing.