TimeSubmit

Platform Features

Everything a consultancy needs, nothing it doesn't

TimeSubmit covers the full consultancy workflow — from timesheet entry and client approval to branded invoicing and utilisation reporting. No bolt-on tools, no integration headaches.

Time Tracking

Multi-Project single submission

Multi-project timesheets built for consultancy workflows

Consultants log hours across multiple projects in a single weekly or monthly submission. Track billable and non-billable time with descriptions, and submit for approval — all from one clean interface.

  • Weekly and monthly timesheet periods
  • Multi-project entries in one submission
  • Billable vs non-billable tracking
  • Descriptions per entry for audit clarity
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Approval Workflows

Instant client sign-off

Structured approvals with external client sign-off

Configure single or sequential multi-level approval chains per project. External clients approve timesheets without a paid seat and without seeing billing rates — a feature most competitors lack entirely.

  • Single and sequential multi-level approvals
  • External client approvers — free, no paid seat
  • Reject with comments and resubmit workflow
  • Admin override with mandatory reason
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Invoicing

One-Click invoice generation

One-click invoicing from approved timesheets

Generate professional invoices directly from approved timesheets. Batch multiple timesheets into a single invoice, download branded PDFs, and track payment status from draft to paid — all within TimeSubmit.

  • One-click invoice generation from approved time
  • Multi-timesheet batch invoicing
  • Custom PDF templates with logo and terms
  • Multi-currency: GBP, USD, EUR, AUD, CAD, NZD, ZAR
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Every feature your consultancy needs

Organised by the workflows that matter most — dashboards, team management, billing, security, and productivity.

Dashboard & Reporting

Real-Time Dashboard

Live utilisation metrics, active projects, pending timesheets, and revenue figures — updated instantly without page refresh.

Utilisation Reports

Analyse billable vs non-billable hours per consultant, project, or time period. Identify underutilisation before it affects revenue.

Invoice Status Tracking

Monitor every invoice from Draft through Sent, Paid, Overdue, and Archived. Spot late payments at a glance.

Team & Access Management

Role-Based Access Control

Four distinct roles — System Admin, Consultancy Admin, Consultant, and Timesheet Approver — each with scoped permissions.

External Client Approvers

Invite clients to approve timesheets without a paid seat. They see hours and descriptions but never billing rates or financials.

Multi-Client Organisation

Manage multiple clients, each with their own projects and assigned consultants, under a single consultancy account.

Invoicing & Billing

Custom Invoice Templates

Add your logo, payment terms, footer text, and bank details (sort code, IBAN, SWIFT, routing number) to every PDF invoice.

Multi-Currency Support

Invoice in GBP, USD, EUR, AUD, CAD, NZD, or ZAR. Set currency per client to match their billing requirements.

PDF Download & Tax Support

Download branded PDF invoices with VAT, custom tax percentages, and tax registration numbers included automatically.

Security & Compliance

Enterprise-Grade Encryption

TLS 1.3 in transit and AES-256 at rest. SOC 2 compliant infrastructure ensures your data is protected at every layer.

Audit Log

Full audit trail of every timesheet submission, approval, rejection, and admin override — with timestamps and user attribution.

GDPR Compliant

Built with privacy by design. Data export, deletion capabilities, and transparent processing policies as standard.

Productivity & Integrations

Real-Time Updates

No polling, no refresh. Dashboards, approval queues, and notifications update live across all connected users.

Automated Notifications

Instant alerts when timesheets are submitted, approved, or rejected. Configurable reminders for overdue submissions.

API Access

RESTful API for Starter plans and above. Integrate TimeSubmit data with your existing tools and workflows.

Professional consultants collaborating in a modern office

Built for consultancies

From timesheet to invoice in one platform

End-to-end timesheet management. Real-time dashboards. Multi-currency invoicing.

Frequently Asked Questions

What features are included in the free plan?+
The free plan includes time tracking across 1 project, 2 consultants, basic invoicing, and a real-time dashboard. No credit card is required to get started.
Do external client approvers need a paid seat?+
No. External client approvers are free on all plans. They can review and approve timesheets without seeing financial data like billing rates.
Does TimeSubmit support multi-currency invoicing?+
Yes. TimeSubmit supports GBP, USD, EUR, AUD, CAD, NZD, and ZAR. You can set the currency per client to match their billing requirements.
Is there an API for integrating with other tools?+
Yes. RESTful API access is available on Starter plans and above. You can integrate TimeSubmit data with your existing accounting, project management, or reporting tools.
How does the approval workflow handle rejected timesheets?+
Approvers can reject timesheets with comments explaining why. The consultant receives a notification, makes corrections, and resubmits. The full history is preserved in the audit trail.

See TimeSubmit in action

Start free with no credit card required. Upgrade as your consultancy grows.

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