Most accountancy practices already have a practice management system, and TimeSubmit is not trying to be one. It covers a narrower stretch: hours are recorded against a client, a partner or manager signs them off, and the approved hours become the invoice. If that stretch is currently held together by a spreadsheet and an email thread, this is what it replaces.
The shape of the work
A practice bills time across many clients in the same week, often in short increments, and frequently by someone junior whose work is reviewed before it goes anywhere near a client. The review step is not optional and it is not just a formality. Writing off or writing up time before billing is a normal part of how a practice manages a job.
That makes the gap between "time was recorded" and "time was agreed" the part worth systematising. Recording is easy. Getting a defensible record of who agreed what, and turning it into a bill without retyping it, is where the effort goes.
Structured timesheets, not a running timer
Staff log hours against a client and job with the date, hours, billable status and a description on every entry, across several jobs in one submission. Someone who touched six clients in a week files one timesheet.
There is no running timer, no idle detection and no automatic capture. If your practice runs on a live timer, that is not this product's model.
Review before anything is billed
Admins assign one or more approvers per job. A submitted timesheet follows a submit, review, approve or reject flow, with a reason required on rejection, so a partner sending time back explains why, and the explanation stays attached to the record.
The approver role has a property worth understanding before you decide it does not matter: approvers never see billing rates or invoice totals. In a practice that usually reads as a limitation, since a reviewing partner normally does want to see the value. It becomes useful in two specific cases: a client-side contact confirming the hours a subcontracted job took, or a reviewer you do not want seeing what a colleague's time is charged at. If neither applies, the role still works, it simply is not the reason to choose this.
Approvers count towards your plan's seats like any other member.
Invoicing from approved time
Once a timesheet is approved it becomes a PDF invoice directly, or several approved timesheets combine into one, which is the usual case for a client with several jobs running in a month. Templates carry your logo, payment terms, tax details and bank details, across seven currencies: GBP, USD, EUR, AUD, CAD, NZD and ZAR.
Because the invoice is built from what was approved rather than from what was logged, write-offs happen at the review step rather than being reconciled afterwards. See invoicing.
Pricing for a practice
Practice is $39 a month for up to five members after a 60-day trial, capped at one admin, two consultants and two approvers. Core is $42 a month covering three members, then $14 for each additional, or $33 a month billed annually. Margin is $110 covering five, then $22 each. Enterprise starts at $800 billed annually covering 25 and is arranged through sales.
An eight-person practice on Core is $112 a month. Adding a client, opening a job or raising an invoice does not change the bill, and the amount you invoice is not metered, a distinction that stopped being theoretical in this category during 2026. Figures in USD, verified 31 August 2026.
What TimeSubmit does not do
This list matters more for a practice than for most buyers, because a practice management system does many of these and you should not expect to replace one:
- No general ledger, no tax or compliance workflow, no client onboarding or AML checks
- No work-in-progress reporting, budgeting against a fee quote, or recoverability analysis
- No accounting integration: invoices are PDFs that go into your accounting package separately
- No running timer, no expense tracking, no mobile app
TimeSubmit sits alongside a practice management system, or in front of a smaller practice that does not have one yet.
Is TimeSubmit right for your practice?
It fits a small or mid-sized practice that bills by the hour, wants a reviewed and defensible record before an invoice goes out, and does not want that record living in a spreadsheet. It fits badly if you need WIP and recoverability reporting, or if your billing is mostly fixed-fee and the hours are for internal costing rather than for invoicing.
If you are moving off a time-tracking tool whose pricing changed this year, the Harvest comparison sets out what that repricing did and what it costs at different team sizes. Otherwise, see pricing.